Record trip payments

If a trip carries a fee, the Payments tab tracks who owes what and lets you record cash, checks, waivers, and refunds.

Read the totals

The Payments tab opens with three totals — Total due, Total paid, and Outstanding — so you can see where the trip stands at a glance.

Record a payment

1. Find the member in the roster payments table, open the row menu, and choose Record payment.

2. Enter the Amount and choose a Payment method — cash, check, or one of the others.

3. Add a Reference (a check number or transaction ID) and a note if useful, then confirm.

   You'll see Payment recorded for {name}. and the member's status pill updates.

Waivers and refunds

In the same drawer, switch the payment type to record a Refund or a Waiver — a waiver clears the charge for someone who shouldn't pay. Each shows its own confirmation, like Waiver recorded for {name}.

Fix a mistake

Every entry lands in the payment ledger below the roster. To reverse one, open its row, choose Void payment, add an optional reason, and confirm — you'll see Payment voided. Tick Include voided to keep voided rows in view.

What the payment statuses mean