Small groups, committees, ministries, chapters, task forces, the choir, the bylaws working group. Every group has its own roster, schedule, leader, and visibility — and group leaders manage from their phone, not the office.
What it does
Group rosters
Each group has a roster, a meeting cadence, a leader, and its own settings — visibility (public / members-only / private), join policy (open / request / invite-only), and per-group fields. Roster updates flow into communications, attendance, and reporting automatically.
Member discovery
The new member visiting on Sunday discovers the Wednesday-night newcomer group from the portal on Tuesday — without calling the office. Groups list with description, leader, meeting cadence, current member count. Join in two taps; the leader gets notified.
Group attendance
After group wraps, the leader pulls up the roster on her phone and marks attendance in fifteen seconds. Recurring meetings preserve the roster across weeks; new attendees get added on the spot. Attendance flows into group-health metrics and member engagement reports.
Group health metrics
Average attendance over time, member retention, new-joiner conversion rate, percentage of members in at least one group. Pastors and lay leaders see group health at a glance — which groups need attention, which leaders need support, where the community is investing.
A workflow walkthrough
A small-group leader starts a Wednesday-night Bible study; members find it; attendance builds; the senior minister sees it on the group-health dashboard six weeks later.
Week 1 — Marcus creates the group. Marcus, a longtime member, decides to lead a Wednesday-night Bible study. He creates the group from the portal: name, description, meeting cadence (Wednesdays 7 PM), public visibility, open join policy. The senior minister sees it appear in the group directory.
Week 1, Wednesday — First meeting. Seven people show up (five who joined + two who heard about it). Marcus marks attendance on his phone as the meeting wraps. The two new attendees get added on the spot; one is a brand-new member who wasn't sure where she fit.
Week 4 — Steady rhythm. Group is averaging nine attendees a week. Two of the original members have dropped off; three new members joined through the portal. Marcus checks attendance in his phone each Wednesday night; the data flows into the senior minister's dashboard the next day.
Week 6 — Group-health view. The senior minister opens the group-health dashboard for her weekly review. Marcus's group: 9-member average, 78% retention, 4 new members in 6 weeks. Green across the board. She drops a thank-you message to Marcus from the dashboard.
Week 12 — Quarterly report. End of the quarter, the elder board gets the quarterly group-health report. 23 active groups, average attendance up 12% over last quarter, 38% of active members participate in at least one group. Marcus's Bible study is one of the three highlighted growth stories.
Questions, answered
Set up your workspace this morning. Configure your group templates this afternoon. Let your first group leader start a group from her phone tomorrow — and watch the community connect itself.
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