From three-week pottery to twelve-week soccer leagues, from Wednesday-night Bible study to summer day camp. Families register online; waitlists auto-fill; instructor rosters lock; the Friday parent reminder sends itself.
What it does
Online registration
Mobile-first registration. Families enter their member info once and reuse it across every program. Payment plans, sibling discounts, scholarship pricing, and waivers all collected at the point of registration — no follow-up emails, no chasing.
Waitlists & lottery
When a member drops, the next person on the waitlist gets an email with a window to claim the seat. If they don't, it moves to the next. Lottery rules for oversubscribed classes (random selection, preference by tenure, scholarship priority) configured per program.
Attendance at the door
Front-desk badge scans flow straight into the program's attendance log. The instructor sees who's in the room from their phone at the studio. Drop-ins get added in two taps. No clipboard, no after-the-fact data entry.
Instructor management
Instructor profiles with assigned programs, contact info, and pay rate. Instructors get their own login to see their roster, check in attendance, and post program updates to their members. Instructor pay reports built from attendance data — no spreadsheet reconciliation.
A workflow walkthrough
Setting up fall programs in August, opening registration to members in September, then running them through December. The same workflow every season.
Mid-August — Set the fall slate. The program coordinator duplicates last fall's schedule, adjusts dates, swaps instructors where needed, and updates pricing. Twelve programs configured in an afternoon.
September 1 — Registration opens. An email goes to all active members with the season catalog. Members tap a program, fill in any child or family member info, pick a payment plan, and confirm. Most registrations complete in under three minutes.
September 1, 11:00 AM — Demand check. Three programs are at capacity by mid-morning. Waitlists open automatically; members signing up after capacity get added to the waitlist with their position visible.
September 9 — First day of programs. Members tap in at the front desk; rosters light up in each room. The Yoga instructor sees who's in her 9 AM class from her phone before the first downward dog.
December 16 — Season wraps. The end-of-season report runs: attendance rate per program, instructor hours, drop-out reasons, scholarship distribution, revenue per program. Ready for the board's January meeting.
Questions, answered
Set up your workspace this morning. Build your fall slate this afternoon. Open registration tomorrow morning — and watch the waitlists move themselves all season.
14 days free · Card required · Cancel anytime
